Exhibitor Information
Exhibitor Portal
Your one-stop for all the exhibit hall orders and information will be the exhibitor portal https://sc.theexpogroup.com/ALA2023AnnConfandExpo/
You can also contact The Expo Group at [email protected] with any questions. Be sure to mention the ALA Annual Conference, your company name and booth number.
Theme
This year’s conference theme is Balance, Impact and Growth. This annual gathering of legal management colleagues in Seattle offers dynamic
sessions that will bring Balance, Impact and Growth to the professional lives of all attendees. You will see reference to this theme throughout the promotional campaign and during the onsite experience. Please feel free to support the Association and use the theme within your booth planning.
It’s All Fun and Games …
You can support this theme by planning a game at your booth — mini putt, Velcro darts, ring toss … you get the idea. We’re happy to discuss further – reach out
at [email protected].
Booth and Exhibit Hall Essentials
- Your Booth: Included with your booth space: back and side(s) pipe/drape and an ID sign
- Colors: Exhibitors will have blue and white drape.
- Carpet: Aisle carpet color: Tuxedo (black and white speckled)
- Exhibitors are responsible for ordering carpeting (as well as furniture and any other items specifically for their booth) from The Expo Group directly. Exhibitors may also elect to bring carpet (for their booth) with them.
- Power: Exhibitors are responsible for ordering power drops through the portal.
- Booth Services: Exhibitors are responsible for ordering furniture, accessories, cleaning services, portable solutions and signage specifically for their booth from The Expo Group directly.
Important Deadlines
| Discount Order Deadline Date |
| Monday, April 10, 2023 |
Discount Deadline Date for Orders Received with Payment |
| Shipping Dates |
| Monday, April 10, 2023 | 9 a.m. |
Advance shipments may begin arriving at warehouse* |
| Friday, April 28, 2023 | 3 p.m. |
Last day for advance shipments to arrive at warehouse without surcharges* |
| Wednesday, May 3, 2023 | 3 p.m. |
Last day to receive freight at warehouse |
| Saturday, May 6, 2023 | 12–5 p.m. |
Direct delivery to the Seattle Convention Center, South Docks, Halls 4ABC |
| Sunday, May 7, 2023 | 9 a.m.–3 p.m. |
Direct delivery to the Seattle Convention Center, South Docks, Halls 4ABC |
*Access shipping details and generate address labels via the online exhibitor portal.
Transport, Accommodations and Hotel Reservations
Flights
| Airline Discounts |
| Delta |
Delta Air Lines is pleased to offer special discounts for the Association of Legal Administrators.
Please click here to book your flights.
You may also call the Delta Meeting Network® at 1-800-328-1111* Monday–Friday, 8 a.m.–6:30 p.m. (Eastern) and refer to Meeting Event Code NY26S.
*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.
|
| United |
Please click here to make flight reservations online using discount code ZMV6128879 to receive a discount for travel between May 4–13, 2023.
You may also call the United Meeting Reservation Desk at 1-800-426-1122:
- Monday–Friday | 8 a.m.–10 p.m. (Eastern)
- Saturday–Sunday | 8 a.m.–6 p.m. (Eastern)
|
Hotel
We are offering special discounted rates for a variety of hotels near the Seattle Convention Center. Please ensure you are booking before the cut-off dates to take advantage of these rates.
Schedule Highlights
| Exhibitor Registration and Move In Hours |
| Saturday, May 6 |
12–5 p.m. |
| Sunday, May 7 |
9 a.m.–4 p.m. |
| All exhibits must be fully installed, empty containers removed and moved to storage by Sunday, May 7 at 4 p.m. |
| Exhibit Hall Hours |
| Monday, May 8 |
10 a.m.–5:15 p.m. |
| Tuesday, May 9 |
10 a.m.–6 p.m. |
| Wednesday, May 10 |
8 a.m.–1:30 p.m. |
| Exhibitor Booth Move Out Hours |
| Wednesday, May 10 |
1:30–8 p.m. |
| Overtime Move Out surcharge begins for carriers that check in after 2:30 p.m. Booths dismantled deadline and the latest time carriers can check in is 6 p.m. |
Registration
Online Registration Coming Soon
Preparing to Register:
- You will need each attendee’s full name, title, company, mailing address, phone number and email address.
- Decide which special events and meals each participant will be attending. Please plan to provide payment for all purchased meal/special event packages and additional passes during registration.
- Ensure all attendees understand that by registering to attend the conference, they agree to the terms of service found at http://www.alaannualconf.org/store/terms-services/, including specific terms regarding health and safety.
- The online exhibitor registration link is coming soon. You will soon be able to enter pass holder details and submit. Registered attendees will receive a confirmation email upon completion.
Additional Passes:
Additional exhibitor passes can be purchased using the same link coming soon.
Special Events and Meals Included For All Sponsors/Exhibitors:
| Sunday, May 7 |
Welcome Reception, 6–9 p.m. |
| Monday, May 8 |
Lunch, 12:30–1:45 p.m.
Morning and Afternoon Networking Breaks
10–11:30 a.m. and 3–4 p.m.
Awards Reception, 5:15–6:15 p.m. |
| Tuesday, May 9 |
It's All Fun and Games: Exhibit Hall Reception, 5–6 p.m.
Morning and Afternoon Networking Breaks, 10–11 a.m. and 3–4 p.m. |
| Wednesday, May 10 |
Lunch, 12:15–1:30 p.m.
Morning and Afternoon Networking Breaks |
Special Events and Meals Available for Purchase:
These special events and meals are NOT included with your pass(es) but may be purchased separately.
Monday, May 8 to
Wednesday, May 10 |
Breakfast Package
$139/per person for exhibitors/sponsors (includes breakfast Monday, Tuesday and Wednesday) |
| Tuesday, May 9 |
Association Luncheon, 12:15–1:45 p.m. (sit down, plated)
$69/per person for exhibitors/sponsors |
|
Wednesday, May 10
|
After Hours at the Aquarium (closing reception), 6:30–9:30 p.m.
$99/per person for exhibitors/sponsors
|
Private Functions
According to the 2023 Association of Legal Administrators Exhibitor Terms and Conditions, any exhibitor-held hospitality, function or social event must be pre-approved in writing.
Social functions are allowed only during program-free hours and must not conflict with any of ALA’s agenda, special programs, social and theme events associated with the Annual Conference. Failure to comply may result in loss of priority points or denial of
participation in all future ALA conferences, meetings, and events. Exhibitors may not host a private event in locations that have been secured by ALA.
Exhibitor private events can be held:
- Saturday, May 6 (travel day), anytime
- Sunday, May 7, after 9 p.m.
- Monday, May 8, after 6:30 p.m.
- Tuesday, May 9, after 6 p.m.
- Wednesday, May 10, after 9:30 p.m.
If you have any questions, please contact Sue Graf at [email protected].
We appreciate your compliance and wish you success with your event!
Thank you for your continued support of ALA!
Submit A Private Event for Approval
Security
Please contact Chelsea Herndon, [email protected], for a quote.
Lead Retrieval
The Boomset Lead Retrieval app offers an easy and seamless experience for Exhibitors to collect, rate and comment on leads captured at an ALA’s Annual Conference 2023.
Place Your Lead Retrieval Order
For a complete overview on The Boomset Lead Retrieval app please reference this article.
For a step-by-step guide on how to use The Boomset app please reference this article.
If you have any questions or need further assistance with The Boomset Lead Retrieval app please email [email protected].
App Listings
As part of exhibiting at the ALA Annual Conference, your company will be featured on the official ALA Annual Conference 2023 app.
Please fill out the ALA Conferences Sponsor & Exhibitor Company App Listing Submission Form to allow attendees to learn more about your booth before visiting the Exhibit Hall.
If you have any questions about the form or the ALA Annual Conference 2023 app, please email [email protected].
Submit Form
Conference Guide Advertisements
The Annual Conference & Expo Guide is a quick reference on the happenings during the event for all attendees.
Exact specifications/ sizing for full and half pages advertisements can be viewed here.
Gold Sponsors have a full-page advertisement as part of their package. Silver and Bronze have half page advertisements as part of their packages (and the ability to upgrade to a full page for an additional $500).
Interested in more exposure?
Premium Conference Guide Ad Placements
Full-page ad (inside cover) $2,100
Full-page ad (inside back cover) $1,900
Full-page ad (outside back cover) $2,500
Conference Guide Advertising Section Ad Placements*
Full-page ad $1,500
Half-page ad $1,000
*Sponsor may provide one full-page, full-colored ad to be located in a special advertising section within the conference guide.
Daily Conference Attendee Email Sponsorship
$1,500/day (limited opportunity — only 4 will be sold)
“Know Before You Go” Sponsorship
$1,250/placement (limited opportunity — only 5 will be sold)
Please submit your advertisement to Linda Parke [email protected].
There are even more opportunities to increase your exposure!
Contact us today to discuss your needs.
Spread The Word
Don’t wait until ALA Annual Conference to engage with attendees.
Let everyone know you’ll be attending by sharing the #ALAConf23 love by posting this banner on your website and social pages.
Download Now
FAQ
What are orders that must be placed?
Exhibitors are responsible for arranging the following services/items directly through the portal:
- Carpeting for their booth
- Power drops (if needed)
- Upgraded wi-fi connection (if deemed necessary)
- Furniture
- Cleaning services (if needed)
- Portable solutions (if needed)
- Signage (if needed)
- Modular rental exhibit (if needed)
- Modular rental accessories (if needed)
Please also reference Booth and Exhibit Hall Essentials for information regarding A/V services, booth rentals and other essentials for your booth.
Exhibitors are also responsible for obtaining necessary insurance – more information is available on the portal.
Would I be able to request help to set up my booth?
Always about securing labor to set-up booth, so a link to area where this can be ordered from The Expo Group. Please email [email protected] and be sure to mention the ALA Annual Conference, your company name and booth number.
Where would I be able to see a full agenda for Annual Conference 2023?
The agenda is available on the conference website. You will also be able to view the agenda on the conference app when available.