HQ Staff Liaison Position Description

HQ Staff Liaison Position 

The following outlines what is expected of a staff liaison.

Basic Function

Serves as an informed resource person to a Committee Chair or Project Team Lead and members of the committee or project team but is not a member of the committee/team. Assist the Chair/Lead in facilitating committee/team discussions and activities that address the committee’s/team’s charge. Work with the Chair/Lead to ensure that all committee/team work is aligned with the mission, goals and strategies of ALA and the committee’s/team’s approved Plan of Work. 

General Responsibilities

• Provide thorough orientation for each new Chair/Lead and collaborate with the Chair/Lead to provide orientation for new and continuing committee/team members each year.
• Work with the Chair/Lead and committee/team members to develop a Plan of Work and budget that will allow the committee/team to effectively and efficiently discharge its responsibilities for the year.
• Manage the committee budget. Ensure that reimbursement requests are processed in accordance with ALA’s Volunteer Travel Policy and in a timely manner. 
• Work with the Chair/Team to develop agendas and conduct effective meetings.
• Provide administrative support for planning and execution of all committee/team meetings.
• Ensure minutes of all committee/team meetings are drafted and submitted to the Chair/Team for review and approval. Retain copies of all minutes. 
• Work with the Chair/Team, other committee/team members and ALA staff to ensure that the work of the committee/team is carried forth between meetings.
• Facilitate communication of committee/team activities, including requests for action and/or proposed policies, to the Executive Director and Board of Directors.
• Where appropriate, assist the committee/team in proposing products and projects that will further the goals and objectives of the Association. 

Questions? We’re Here to Help

We are happy to answer any questions that arise throughout your volunteer journey. Email us at [email protected].